48K Electronic Organizer w/Backlit Display (650-0766) Features Faxback Doc. # 51346 Your RadioShack 48K Electronic Organizer is a pocket-size data organizer. It's great for the person on the go, combining three telephone directories, a web site list, alarm clock, schedule alarms, a calculator, and more in one compact, easy-to-use package. Its features include: 48K Memory - gives you ample space for storing phone numbers and schedules. Your organizer has space for up to 1247 phone directory records (based on an 8 character name and 12 digit phone number), up to 990 32 character schedule alarm records, or up to 1247 32 character memo/to-do records. Phone/Web Site - puts names, addresses, phone numbers, fax/pager numbers, E-mail addresses, web sites and notes at your fingertips. Illuminator Backlight - lets you easily see the display in low-light situations. Metric Converter - lets you perform conversions to and from metric measurements. PC Link Interface - lets you down-load or upload records to your PC using an optional PC link cable. Calendar - shows weekly calendars from January 1901 to December 2099. Home Time/World Time - shows you the current time in your local time zone and in 31 other time zones around the world. Password - prevents unauthorized access to your information. Schedule Alarms - reminds you of meetings and other important events. Daily alarms - sounds at a time you set to remind you of a daily event (such as a meeting). Memo/To Do - lets you keep notes for yourself, as well as a list of things to do. 10-Digit Calculator - does standard arithmetic and memory calculations. Currency Converter - makes it easy to convert between U.S. dollars and up to four foreign currencies. Automatic Power-Off - conserves battery power by turning off the organizer about 6 minutes after you stop using it. Dual Time Formats - lets you set the clock's time to appear in a 12 or 24 hour format. IMPORTANT: Tandy Corporation assumes no responsibility for any loss or claims by third parties that might arise through use of this organizer or for damages incurred as a result of information loss due to malfunctions, repairs, battery replacement, or misuse. You should maintain physical records of important information to protect against such loss. (EB 2/5/99) Before You Begin Removing The Insulation Strips Before you can use the organizer, you must remove the two protective insulation strips from inside the battery compartment. To remove the slips, gently pull them out in the direction of the arrows. Turning The Organizer ON and OFF Press ON/OFF to turn on the organizer. Press ON/OFF again to turn it off. To conserve battery power, the organizer automatically turns off about 6 minutes after you stop using it. Turning The Key tone ON and OFF You can set your organizer so a tone sounds each time you press a key. With the organizer turned on, press (musical symbol)(V) to turn the tone on or off. A beep sounds. (musical symbol) appears when the key tone is on. Note: You can only turn the key tone on or off when the display shows the current date and time. Using The Backlight To turn on the illuminator backlight for about 20 seconds, press (light bulb symbol). To turn it off before it turns off automatically, press (light bulb symbol) again. Clock/Calendar Setting/Viewing the Home Date and Time 1. Turn on the organizer, then press PROG. The seconds digits flash. 2. Press SEARCH /\ or \/ until your city's abbreviation appears. If your city is not listed, use a city in the same time zone as yours. CODE CITY NAME CODE CITY NAME LON London HKG Hong Kong RIO Rio de Janeiro BKK Bangkok CCS Caracas RGN Rangoon YYZ Toronto DAC Dhaka NYC New York DEL Delhi CHI Chicago KHI Karachi DEN Denver KBL Kabul LAX Los Angeles DXB Dubai ANC Anchorage THR Tehran HNL Honolulu RUH Riyadh WLG Wellington MOW Moscow NOU Noumea CAI Cairo SYD Sydney HEL Helsinki ADL Adelaide ROM Rome TYO Tokyo BER Berlin SIN Singapore PAR Paris 3. Press >. The first digit of the year flashes. 4. Use the number keys to enter the year, month, and date on the first line. Then enter the current hour and minute on the second line. Note: If you make a mistake, press < or > to move backward or forward to the digit you want to change. Then enter the correct digit. 5. Press 12/24 (Z) to set the clock to the 12- or 24-hour format. In the 12-hour format, AM or PM appears. Press AM/PM (X) to choose AM or PM. 6. To select daylight saving time, press DST (C). (lighted dot) appears. Press DST again to turn daylight saving time off. 7. Press ENTER to store the date and time. The day of the week automatically appears. Note: If any information you entered is invalid (for example, you entered 25 for the hour), the first incorrect digit flashes after you press ENTER. Enter the correct digit, then press ENTER again. If you are in another mode and want to view the home date and time, press TIME (clock symbol). Viewing World Times Once you set your home time, follow these steps to view the time in any of 32 cities around the world. 1. When viewing the home date and time, press TIME (clock symbol). The date and time of the last selected city appears. 2. Repeatedly press SEARCH /\ or \/ to select the city you want. Note: To see the daylight saving time in another U.S. city you are viewing, press DST. 3. Press TIME (clock symbol) again to return to your home date and time display. Using The Calendar Follow these steps to view any week from January 1901 to December 2099 on your organizer's calendar. 1. Press CALC (calculator symbol) twice. The display shows the day of the week, the current year and month, and the dates for the current week. The leftmost date is Sunday, and the current date flashes. 2. To move forward or backward one week at a time, repeatedly press (or hold down) > or <. Note: To move to the first week of the next month, press [SEARCH \/] or [\/]. To move to the first week of the previous month, press [SEARCH /\] or [/\]. Web Site/Phone Storing Web Site Records This section explains how to store a web site record. See "Using Records" below, to recall, edit, or delete a web site record. Today, more and more companies, organizations, and even individuals have sites on the world wide web. For example, the address for Tandy Corporation is http://www.tandy.com. You probably have a list on your home or office computer for the sites you frequently visit. You can use your organizer to help keep track of these addresses and have them with you wherever you go. You can store a name, web site address (URL, or Universal Resource Locator), and note in each web site record. The name, web site address, and note can each be up to 48 characters. The display shows 12 characters at a time. When > appears on the right side of the record, there are more characters to the right of the last displayed character. Press > to view the characters to the right. When < appears on the left side of the record, you can press < to move back. Notes: Each character or digit uses 1 byte of memory. The web site list uses an additional 9 bytes for overhead on each record. Press SPACE to enter a space. Repeatedly press SYM to select a symbol (@-.,':?/\%"=$+#()&). To enter the displayed symbol, press >. If you make an incorrect entry, repeatedly press < to move to the character you want to change, then type the correct character over the old one. 1. Press WEBSITE (monitor symbol <=> monitor symbol). WEB NO DATA appears if there are no records stored. WEB SEARCH? appears if there are already records stored. 2. Press PROG. SPACE % and the percentage of memory units available briefly appear. Then NAME? appears. 3. Enter the name (for instance, the name you want to search for it as). (The organizer stores web site records alphabetically by name.) 4. Press ENTER. WEB SITES? appears. 5. Enter the web site address (URL). 6. Press ENTER. NOTE? appears. 7. If you like, enter a note. 8. To store the record, press ENTER. WAIT . . . appears briefly. NAME? appears. Repeat the procedure to store additional records or press a mode key. Note: If not enough space is available for the record you have entered, FULL appears. Delete phone records, memo records, schedule alarms, or other web site addresses to free additional space. Storing a Phone List Record Your organizer has three phone directories (TEL1, TEL2, and TEL3). This section explains how to store a phone list record. See "Using Records below, to recall, edit, or delete a phone list record. You can store a name, company name, address, two telephone numbers, fax/pager number, E-main address and notes in each phone list record. Each entry in the record can be up to 48 characters, except the address, which can be up to 96 characters. Note: Each character or digit uses 1 byte of memory. The directory uses an additional 9 bytes for overhead on each phone list record. The display shows 12 characters at a time. When > appears on the right side of the record, there are more characters to the right of the last displayed character. Press > to view the characters to the right. When < appears on the left side of the record, you can press < to move back. Notes: Press SPACE to enter a space. Repeatedly press SYM to select a symbol (@-.,':?/\%"=$+#()&). To enter the displayed symbol, press >. If you make an incorrect entry, repeatedly press < to move to the character you want to change, then type the correct character over the old one. If you do not want to enter a company name, address, or first or second phone number, press ENTER so the next prompt appears. 1. Press PHONE (phone symbol) once (for TEL1), twice (for TEL2), or three times (for TEL3). The phone list name (such as TEL1) and NO DATA appear if there are no phone records stored. The phone list name and SEARCH? appear if there are already records stored. 2. Press PROG. SPACE % and the percentage of memory units available briefly appear. Then NAME? appears. 3. Enter the name. (Since the organizer stores phone list records alphabetically by name, you might want to put last names first.) 4. Press ENTER. COMPANY? appears. 5. Enter the company name. 6. Press ENTER. Enter each piece of information as the organizer asks for it (ADDRESS, PHONE1, etc.). To skip a field, just press ENTER. 7. To store the record, press ENTER. WAIT . . . appears briefly. NAME? appears. Repeat the procedure to store additional records or press a mode key. Note: If not enough space is available for the record you have entered, FULL appears. Delete phone records, schedule alarms, memo records, or web site addresses to free additional space. Memo/To Do The Memo function lets you record notes to yourself, while the To Do function lets you keep a list of things to do. Each entry can be up to 96 characters. Storing A Memo Record This section explains how to store a memo record. See "Using Records" below, to recall, edit, or delete a memo record. 1. Press MEMO TODO. NO MEMO appears if there are no memo records stored. MEMO SEARCH? appears if there are already memo records stored. 2. Press PROG. SPACE% and the percentage of memory units available appear. Then MEMO? appears. 3. Enter the memo. Notes: Press SPACE to enter a space. Repeatedly press SYM to select a symbol (@-.,':?/\%"=$+#()&). To enter the displayed symbol, press >. If you make an incorrect entry, repeatedly press < to move to the character you want to change, then type the correct character you want to change, then type the correct character over the old one. 4. To store the record, press ENTER. WAIT . . . appears briefly. MEMO? appears. Repeat Steps 3 and 4 to stoe additional records or press a mode key to exit. Note: If not enough space is available for the record you have entered, FULL appears. Delete phone records, memo records, schedule alarms, or web site addresses to free additional space. Storing a To Do Record This section explains how to store a To Do record. See "Using Records" below, to recall, edit, or delete a To Do record. 1. Press MEMO TODO twice. NO TODO appears if there are no To Do records stored. TODO SEARCH? appears if there are already To Do records stored. 2. Press PROG. SPACE % and the percentage of memory units available appear. Then TODO? appears. 3. Enter the information you want to keep in the to do file. Notes: Press SPACE to enter a space. Repeatedly press SYM to select a symbol (@-.,':?/\%"=$+#()&). To enter the displayed symbol, press >. If you make an incorrect entry, repeatedly press < to move to the character you want to change, then type the correct character over the old one. 4. To store the record, press ENTER. WAIT . . . appears briefly. TODO? appears. Repeat Steps 3 and 4 to store additional records or press a mode key to exit. Note: If not enough space is available for the record you have entered, FULL appears. Delete phone records, memo records, schedule alarms, or web site addresses to free additional space. Using Records Recalling a Record 1. Repeatedly press WEBSITE (monitor <=> monitor symbols), PHONE (phone symbol), or MEMO TODO until the desired directory prompt (such as WEB SEARCH? or TEL1 SEARCH?) appears. 2. Press SEARCH /\ or \/ (or ^ or v) to view the first record. You can also enter the first few characters of the record you want to find, then press SEARCH /\ or \/ (or ^ or v). The first matching record appears. Notes: If there are no records stored in your organizer, NO DATA or NO MEMO appears. If there is not a matching record, NOT FOUND appears. 3. Repeatedly press ENTER to view the information in the record. 4. T recall another record, repeat Step 2, or press \/ to scroll forward or /\ to scroll backward through the records in that list. Editing a Record 1. Recall the record you want to edit. 2. Press EDIT. A flashing cursor appears on the first character of the record. 3. Press < or > to move the cursor to the character you want to edit. To change a character, simply inter the correct character. To add a character, press INS (insert) so a character space appears, then enter a character. Press SPACE to enter a space in place of character. To delete a character, press DEL. 4. When you finish editing the first field, press ENTER. The next field in the record appears on the first line of the display. Note: Memo and ToDo records are only one field long. 5. Repeat Steps 3-4 to edit the other fields in the record. 6. To store the record, press ENTER. WAIT . . . appears briefly followed by the directory prompt. Repeat the procedure to edit additional records or press a mode key. Deleting a Record 1. Recall the record you want to delete. 2. Press DEL. DELETE? (Y/N) appears. 3. To delete the record, press Y. Otherwise, press N. The record remains. Daily Alarm You can set an alarm to sound at a set time of day. Even if the organizer is off, when the daily alarm is on, ((.)) appears and a tone sounds at the set time for about 20 seconds. To silence the alarm sooner, press any key. Note: Because pressing any key turns off the alarm, the alarm might not sound if you are entering information precisely at the alarm time. Setting The Daily Alarm Time 1. Press SCHED .))) twice. ALARM and the current alarm time appear. 2. Press PROG. ALARM? appears and the first digit of the alarm time flashes. 3. Use the number keys to enter each digit of the alarm time. Note: If you make an incorrect entry, press > or < to move forward or backward to the digit that you want to change. Then enter the correct digit. 4. Press AM/PM to set the alarm time to AM or PM if you are using the 12 hour time format. 5. Press ENTER to store the alarm time. ((.)) appears on the display's left side to show that the alarm is on. 6. Press TIME (clock symbol) to return to the current date and time display or press any other mode button. Turning The Daily Alarm ON and OFF 1. Press SCHED .))) twice. ALARM and the current alarm time appear. 2. Press (musical symbol) to turn the alarm on or off. ((.)) appears when the alarm is on. Note: Turning the daily alarm on or off does not affect schedule alarms (see "Schedule Alarms" below). Schedule Alarms Schedule alarms keep you in control of your busy schedule by reminding you of meetings and other important events. For each alarm, you can enter an alarm message of up to 96 characters. At the set time, the alarm sounds for 20 seconds and your stored alarm message appears. If the organizer is off at the set alarm time, the organizer turns on, sounds the alarm tone, and displays the alarm message. To silence the alarm sooner, press any key. Notes: Since pressing any key turns off the alarm, it might not sound (and the alarm message might not appear) if you are entering information precisely at the schedule alarm time. If you organizer is locked at the schedule alarm time, the alarm sounds but the alarm message does not appear. To display the alarm message, you must enter the password (see "The Password" below). Entering a Schedule Alarm To store a schedule alarm, you must enter both the alarm time and a message. Notes: Press SPACE to enter a space. Repeatedly press SYM to select a symbol (@-.,':?/\%"=$+#()&). To enter the displayed symbol, press >. If you make an incorrect entry, repeatedly press < to move the character you want to change, then type the correct character over the old one. 1. Press SCHED .))). SCHEDULE appears if there are schedule alarms stored. NO SCHEDULE appears, if there are no schedule alarms stored. Note: The display shows 12 characters at a time. When > appears on the right side of the record, there are more characters to the right of the last displayed character. Press > to view the next 12 characters. When < appears on the left side of the record, you can press < to move back. 2. Press PROG. SPACE % and the percentage of memory units available appear. Then SCHEDULE? and the current set date and time appear with the first digit of the year flashing. 3. Enter the date and time of the event. 4. Press AM/PM to set the schedule time to AM or PM if you are using the 12-hour time format. 5. Press ENTER, then enter the message you want to have displayed when the schedule alarm sounds. 6. To store the record, press ENTER. WAIT . . . appears briefly. SCHEDULE? appears. Repeat Steps 3-6 to store additional records or press a mode key. Note: If no or not enough storage space is available, FULL appears. Delete phone or memo records, or schedule alarms to free additional space. Turning The Schedule Alarm ON and OFF 1. Press SCHED .))). SCHEDULE appears. 2. Press (musical symbol) to turn the alarm on or off. (bell symbol) appears when the alarm is on. Note: Turning a schedule alarm on or off does not affect the daily alarm. Recalling A Schedule Alarm Schedule alarms are stored in date/time order. 1. Press SCHED .))). SCHEDULE appears. Note: If there are no schedule alarms stored in your organizer, NO SCHEDULE appears. 2. Press SEARCH \/ or v. The first schedule alarm appears. To recall other schedule alarms, repeatedly press SEARCH \/ or v to scroll forward, or SEARCH /\ or ^ to scroll backward (hold down these buttons to rapidly scroll through the records). Editing A Schedule Alarm 1. Recall the schedule alarm you want to edit. 2. Press EDIT. A flashing cursor appears on the first year digit. 3. Press > to move forward or < to move backward to the date or time digit you want to change. Then enter the correct digit(s). 4. To change the message, press ENTER. The first character flashes. 5. Press > to move the cursor to the character you want to edit. To change a character, simply enter the correct character. To add a character, press INS so a character space appears, then enter the character. Press SPACE to enter a space in place of a character. To delete a character, press DEL. 6. To store the record, press ENTER. WAIT . . . appears briefly. The schedule alarm record appears. 7. Press TIME (clock symbol) to return to the current date and time display or press any other mode button. Deleting a Schedule Alarm 1. Recall the schedule alarm you want to delete. 2. Press DEL. DELETE? (Y/N) appears. 3. If you are sure, press Y. The alarm is deleted. Otherwise, press N. The schedule alarm remains. The Password You can block unauthorized access to information by entering it in an area which is protected by a password that you assign. Once you enter the password, all the records you enter are automatically stored in the secret area. You must enter the password to recall a record in the secret area. Entering A Secret Record 1. Select the desired function using WEBSITE (monitor <=> monitor symbol), PHONE (phone symbol), SCHED (.))), or MEMO TODO. 2. Press SECRET (key symbol). PASSWORD? appears. 3. Enter the password. Notes: If this is the first time you are answering this question, you are about to set the password. Your password can be up to 8 characters. Be sure you can remember your password. If you forget it (or want to remove it), you must reset the organizer which clears all records. (See "Resetting All Memory" in Faxback Doc. # 51350.) 4. Press ENTER. (key symbol) appears in the bottom left corner of the display. 5. Enter a web site, phone, schedule, memo, or ToDo record. Note: After you press TIME (clock symbol), CALC (calculator symbol), CONV (ruler symbol), or turn off your organizer (or it turns itself off), (key symbol) disappears. To re-enter the secret area, press the desired function key then SECRET (key symbol), enter the password again, and press ENTER so (key symbol) appears again. Recalling A Secret Record 1. Select the desired function. 2. Press SECRET (key symbol), then enter the password. 3. Recall, edit, or delete a secret file record like you would any other record (see "Using Records" above). Changing The Password 1. Select the desired function using WEBSITE (monitor <=> monitor symbol), PHONE (phone symbol), SCHED (.))), or MEMO TODO. 2. Press SECRET (key symbol). PASSWORD? appears. 3. Enter the current password. 4. Press ENTER. (key symbol) appears in the bottom left corner of the display. 5. Press SECRET (key symbol) again. PASSWORD? appears. 6. Enter the new password and press ENTER to store it. Press CALC (calculator symbol) once to use the calculator. CAL and 0. appear. Calculations Standard Calculations Press the keys in the order they appear in the arithmetic operation. For example: YOU PRESS: YOU SEE: 3 + 4 = 7. 8 x 3 - 4 = 20. 6 / 3 + 2 = 4. Press C/CE once to clear the last entry. Press C/CE twice to clear all pending calculations. Note: If the result of a calculation has more than 10 digits, if you try to calculate the square root of a negative number, or if you try to divide by 0, E (error) appears. To clear the error, press C/CE. Square Calculations To do square calculations, press the number, then x, then =. For example, to calculate 4^2: YOU PRESS: YOU SEE: 4 x = 16. To do square root calculations, press the number, then (square root symbol). For example, to calculate square root of 4: YOU PRESS: YOU SEE: 4 (square root symbol) = 2. Memory Calculations The memory calculations feature lets you do multi-step calculations easily. Press MC to clear the memory. Press M+ to total a calculation and add the total to memory. Press M- to total a calculation and subtract the total from the value in memory. Press MR to recall (display) the value in memory. Press MC to clear the memory. M appears when you store a value in memory. M disappears when you clear the memory. For example, to find (4 x 5) + (28 + 2) - (7 - 2) + (75 / 5): YOU PRESS: YOU SEE: CALC CAL 0. 4 x 5 = M+ M 20. 28 + 2 = M+ M 30. 7 - 2 = M- M 5. 75 / 5 = M+ M 15. MR M 60. MC 60. Conversions Metric Conversions The organizer can convert between the following units of measurement: Degrees Celsius/degrees Fahrenheit Yards/meters Inches/centimeters Pounds/kilograms Ounces/grams Gallons/liters Fluid ounces/milliliters Miles/kilometers Follow these steps to perform metric conversions. 1. Press CONV (ruler symbol). DEG C - >DEG F appears. 2. Press SEARCH \/, SEARCH /\, ^, or v to select the units to be converted. 3. Enter the number you want to convert. 4. Press < or > to select the direction of the conversion. The converted number appears. For example, if you want to convert 32 degrees F to Celsius and the display shows DEG C - >DEG F, press < to change it to DEG C < - DEG F. 0 appears. The converted temperature is 0 degrees C. To display a temperature below 0 degrees C or F, enter the number first then press +/- (for a negative number). Currency Conversions You can use your organizer to convert between currencies. The four built in pairs are: US $/DM (Deutschemarks) US $/(yen symbol) (Japanese yen) US $/C $ (Canadian dollars) US $/(pound symbol) (British pound) Or, you can store your own pairs. Follow these steps to convert currencies. 1. Press CONV (ruler symbol) twice. US$ - >DM appears. 2. Press SEARCH \/, SEARCH /\, ^ or v to select the currency pair to be converted. If you want to change the currency name(s) and set the exchange rate, press EDIT. Enter the new currency name on the left and press ENTER. Enter the new currency name on the right and press ENTER again. RATE? appears. Note: You can press SYM to select symbols (@-.,':?/\%"=$+#()&) you may need when editing currency names. To set the exchange rate without changing the currency name(s), press EDIT, then press ENTER twice. RATE? appears. 3. Enter the exchange rate. For example, if there are 1.5 US dollars to the Deutschemarks, enter 1.5 when the display shows US$ ->DM. Then press ENTER. 4. Enter the amount to be converted. 5. Press < or > to select the direction of the conversion. The converted amount appears. The currency names and exchange rates you enter remain stored until you reset the organizer. Data Transfer You can transfer data from your organizer to a computer (or vice-versa) by plugging a PC link cable (available through RadioShack Unlimited) into the PC PORT jack on the organizer and connecting the cable's other end to a PC (see the PC Link Owner's Manual). Transferring Records Between A PC and The Organizer 1. Load the PC Link software to the computer according to the instructions in the PC Link's Owner's Manual. Select "Model K" on the PC Link Menu. 2. On the organizer, select the desired function using WEBSITE (monitor <=> monitor symbols), PHONE (phone symbol), SCHED (.))), or MEMO TODO for the records you want to transfer. All records from the selected area will be transmitted. To transmit an individual record, recall the desired record. 3. Follow the directions in the PC Link's Owner's Manual to specify the serial port to use to connect the computer and organizer, and to select the same function that you selected on the organizer. 4. Press LINK. TX.RX.? (T/R) (transmit/receive) appears. 5. To transmit from the organizer to the PC, press T on the organizer TRANSMIT . . . appears. To receive from the PC, press R on the organizer. RECEIVING . . . appears. Note: If an error occurs during the receive operation, ERROR appears. Repeat the procedure. When the record transfer to the organizer is complete, the organizer pauses to update its records. To cancel the transfer at any time, press C/CE. Your RadioShack 48K Electronic Organizer is an example of superior design and craftsmanship. The following suggestions will help you care for your organizer so you can enjoy it for years. Keep the organizer dry. If it gets wet, wipe it dry immediately. Liquids might contain minerals that can corrode electronic circuits. Use and store the organizer only in normal temperature environments, and avoid sudden temperature changes. Temperature extremes can shorten the life of electronic devices, damage batteries, and distort or melt plastic parts. Handle the organizer gently and carefully. Dropping it can damage the circuit boards and cause it to work improperly. Wipe the organizer with a damp cloth occasionally to keep it looking new. Do not use harsh chemicals, cleaning solvents, or strong detergents to clean it. Use only fresh batteries of the required size and recommended type. Always remove old or weak batteries. They can leak chemicals that can destroy the electronic circuits. Notes: At very low temperatures, the display's response time might slow down or the display might fail completely. This is only temporary. The organizer works normally again when it returns to normal temperature. If the organizer is exposed to strong static electrical charges, the display might become dim or the organizer might fail to respond. This rarely happens, but if it does, reset your organizer (see "Resetting the Organizer", below). Modifying or tampering with the organizer's internal components can cause a malfunction and might invalidate the warranty. If the organizer is not performing as it should, take it to your local RadioShack store for assistance. Replacing The Batteries Your organizer is powered by two 3 volt CR-2032 lithium batteries and is backed up by another CR-2032. When the display dims or stops working properly, replace the main batteries. To protect the data stored in your organizer, replace the back-up battery once a year. We recommend RadioShack Cat. No. 23-162 for both main and back-up batteries. CAUTIONS: Never remove all three batteries inside the battery compartment at the same time. If you do, you could lose stored information. Be sure to turn off your organizer when replacing the battery. Otherwise, you could lose stored information. To protect the data stored in your organizer, remove the old batteries and install the new ones as quickly as possible. Follow these steps to replace the main batteries or the back-up battery. 1. Press ON/OFF to turn off the organizer. 2. Slide the cover off in the direction of the arrow on the cover. 3. Use a straightened paper clip or the end of screwdriver or other object to pry out the battery or batteries you are replacing, then install the new one(s) with the positive (+) side(s) facing up. WARNINGS: Always dispose of old batteries promptly and properly. Never burn batteries. Keep batteries out of reach of children. Swallowing a battery could be fatal. CAUTION: Be sure to keep the two main batteries in the battery compartment while replacing the back-up battery. 4. Replace the cover. Resetting The Organizer Follow these steps to reset the organizer and clear the records stored in the secret memory. This is useful if you want to free up memory by deleting the records in the secret area. 1. Use a pointed object (such as a straightened paper clip) to press the RESET hole in the back of your organizer. RESET? (Y/N) appears. 2. Press Y. DEL SECRET? appears. Otherwise, press N to cancel. 3. To delete all secret memory records, press Y again. DELETE . . . appears for about 2 seconds, then the current date and time appear. All the records stored in the organizer's secret memory are cleared. Resetting All Memory If you want to clear all the stored information in the organizer (if you forget your password, for example), follow these steps to completely reset the organizer. 1. Follow the steps in "Resetting the Secret Memory" above and press any key except Y in Step 3. ERASE DATA? appears. 2. Press Y. RESET . . . appears for about 2 seconds. All the information stored in the organizer's memory (including records in the secret area) is cleared. You must re-enter the key tone, current date and time, and daily alarm settings.